Last Updated: January 2024
Our Commitment to GDPR
cosmic-reef is committed to complying with the General Data Protection Regulation (GDPR) and ensuring that all personal data we process is handled lawfully, fairly, and transparently. This page outlines how we meet our obligations under the GDPR and explains your rights as a data subject.
Data Controller Information
For the purposes of the GDPR, cosmic-reef acts as the data controller for personal information collected through our website and services. This means we determine the purposes and means of processing personal data.
Contact details:
Email: [email protected]
Address: 47 George Street, Edinburgh EH2 2HT, United Kingdom
Lawful Basis for Processing
We process personal data only where we have a lawful basis to do so. The legal bases we rely on include:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose
- Contract: Where processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract
- Legal Obligation: Where processing is necessary for us to comply with the law
- Legitimate Interests: Where processing is necessary for our legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect your personal data which overrides those legitimate interests
Your Rights Under GDPR
The GDPR provides you with specific rights regarding your personal data:
Right to Access
You have the right to request a copy of the personal information we hold about you. This is commonly known as a "subject access request". We will provide this information free of charge within one month of receiving your request.
Right to Rectification
You have the right to request that we correct any inaccurate personal data we hold about you, and to have incomplete personal data completed.
Right to Erasure
You have the right to request the deletion of your personal data where there is no compelling reason for its continued processing. This right is also known as the "right to be forgotten".
Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data in certain circumstances, such as where you contest the accuracy of the data or object to our processing of it.
Right to Data Portability
You have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
Right to Object
You have the right to object to the processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
Rights Related to Automated Decision-Making
You have rights related to automated decision-making, including profiling. We do not currently make decisions about you using automated decision-making.
Data Transfers
We primarily store and process personal data within the United Kingdom and European Economic Area. Where we transfer personal data outside these regions, we ensure appropriate safeguards are in place to protect your data in compliance with GDPR requirements.
Data Security Measures
We implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including:
- Encryption of personal data where appropriate
- Regular testing and evaluation of security measures
- Procedures for regularly backing up data
- Staff training on data protection responsibilities
- Access controls limiting who can view personal data
Data Breach Procedures
In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority within 72 hours of becoming aware of the breach. Where the breach is likely to result in a high risk to your rights and freedoms, we will also notify you directly without undue delay.
Exercising Your Rights
To exercise any of your rights under the GDPR, please contact us using the details provided above. We will respond to your request within one month. In certain circumstances, this period may be extended by two further months, and we will inform you of any such extension and the reasons for it.
Complaints
If you are not satisfied with how we handle your personal data or respond to your requests, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
Information Commissioner's Office
Website: ico.org.uk